Round-trip Vietnam Airlines tickets: Checked baggage allowance of 1 piece for the outbound flight and 2 pieces for the return flight (max. 23kg per piece); 7kg carry-on baggage.
High-quality transfer vehicle as per the itinerary.
3-4 star hotel accommodation (based on double occupancy); triple sharing for odd-numbered groups (children share a bed with parents).
Dedicated and experienced Vietnamese-speaking tour guide throughout the trip.
Meals as per the itinerary (2,000 JPY – 2,750 JPY per meal).
Sightseeing tickets for attractions listed in the itinerary.
Visa processing fees and invitation letter from Japan.
International travel insurance with maximum coverage of 20,000 USD per case (not applicable to travelers aged 80 or older).
Travel gift.

TOUR PRICE DOES NOT INCLUDE:
Tips for the tour guide and driver (mandatory per international practice): 42 USD/person
Personal expenses and beverages
Expenses incurred outside the itinerary
Single room surcharge for solo travelers if a shared room cannot be arranged (6,000,000 VND/tour)
VAT
Any expenses not listed under the “Inclusions” section

TOUR PRICES FOR CHILDREN:
Under 2 years old: Shares meals and sleeping arrangements with parents. Sits with parents on the flight; seat availability on the bus depends on the group’s composition.
Aged 2 to under 10 years: Includes a separate meal portion and seat; shares a bed with parents (maximum of one child per room).
Aged 10 years and older: Charged as an adult (100% of the tour price).

TOUR REGISTRATION NOTES
Holders of Vietnamese passports are responsible for ensuring their passports remain valid for at least six months beyond the date of re-entry into Vietnam. Holders of foreign passports should consult the tour organizer regarding specific requirements.
Customers who have undergone plastic surgery are advised to obtain a new passport reflecting their current appearance. The travel company accepts no liability if entry is denied due to a discrepancy between the passport photo and the traveler’s actual appearance.
When registering for the tour, please carefully review the itinerary, price, inclusions and exclusions, tour conditions, and cancellation/postponement policies outlined in the registration form. If you are not registering in person, please ensure you are fully informed about the tour details by the person handling the registration on your behalf.
Upon registration, please present the original or a photocopy of the following documents: a standard passport valid for at least six months beyond the tour’s end date (passports are mandatory for children as well).
As this is a group tour, the departure date may be rescheduled if:
The group fails to reach the minimum requirement of 15 participants at least 10 days prior to the scheduled departure.
The scheduled departure is affected by force majeure events such as natural disasters, storms, floods, war, or epidemics.
The customer’s name provided during registration or on the group list must exactly match the name in their passport. Airlines will refuse carriage if names do not comply with regulations; the travel company accepts no liability for issues arising from incorrect name details or failure to meet the aforementioned requirements.
Travelers aged 70 to under 75 are required to sign a health declaration/commitment with the company. Travelers aged 75 and older are required to provide a doctor’s certificate confirming their fitness for international travel, as well as a signed health declaration form for the company. They must be accompanied by a relative under the age of 60 who is in good health.
Travelers under the age of 18 who are accompanied by a relative other than their parents must provide a notarized letter of authorization (two copies): one for submission to the embassy and one to be presented to the tour guide for customs clearance.
Overseas Vietnamese (Viet Kieu) or foreign nationals holding a separate visa must carry the original visa document during the tour.
Pregnant travelers are requested to notify sales staff at the time of booking to receive further information. For safety reasons, we cannot accept travelers who are five months pregnant or further along in their pregnancy.
As flight schedules are determined by the airlines, flight times may change without prior notice in certain instances. Depending on actual conditions, the sequence of sightseeing stops may be adjusted, though all originally planned attractions will still be included. The company reserves the right to alter the itinerary in the event of force majeure (e.g., traffic congestion, natural disasters, incidents, conflicts) that could compromise traveler safety.
Any changes must be agreed upon with the tour leader; individual requests for changes cannot be accommodated. If changes impact the itinerary or services (such as skipping attractions or services), the traveler must accept the resulting consequences. Any changes must be feasible and based on actual circumstances.
Services are pre-booked and pre-paid; therefore, no refunds will be issued if tour members leave the group or choose not to utilize specific services.
Travelers are expected to adhere to the group’s scheduled departure and return times. We organize sightseeing tours exclusively; therefore, guests are not permitted to separate from the group on their own initiative during the itinerary. Guests may not bring family members or acquaintances onto the tour vehicle without prior service arrangements with us; we reserve the right to refuse service in such instances.
Sightseeing itineraries typically do not include a scheduled lunch break and often involve a significant amount of walking.
The timing of flower blooms and foliage color changes is highly dependent on weather conditions and may occur earlier or later than expected. This is considered a force majeure event; we ask for your understanding and patience.
Tipping is an international travel custom and is mandatory; please pay the tour guide during the tour (this applies to children aged 2 and older).
Hotels may be located outside the city center during peak Japanese travel seasons (e.g., Cherry Blossom season, Golden Week, April 30th/May 1st holidays, Tet/Lunar New Year, etc.). We appreciate your understanding.

JAPAN VISA APPLICATION PROCESS AND REQUIREMENTS
1. PASSPORT (valid for at least 6 months, with signature on page 3)
2. 02 PHOTOS (3.5 x 4.5 cm, white background) and a photocopy of your Citizen Identity Card.
3. Application form (in English): Fill in all information completely and sign page 2 (signature must match the one in your passport); print single-sided (do not print double-sided).
4. Proof of financial means:
– Bank account balance confirmation showing at least 120 million VND per person, bearing the bank’s official red stamp, signature, and logo.
– 6-month bank account statement (highlight salary deposit transactions, if applicable).
– Optional (to strengthen the application): Notarized copies of property ownership certificates (red books) or vehicle registration certificates. 5. Proof of employment: one of the following documents
– Employment verification letter bearing the company’s official red seal (indicating the start date and salary level)

…current job position)
– Notarized copies of business registration, company bank statements, and tax declarations
– Notarized copy of pension book, retirement decision, or retirement card
– For students: Notarized copy of student ID card
6. Proof of relationship (if applying as a group of 2 or more):
– Friends: Clear group photos (color prints on photo paper, with the names of visa applicants noted on them; 2–3 photos)
– Spouses/Children/Relatives: Birth certificates, notarized marriage certificate
– Photocopy of Citizen Identity Card
NOTES
– If a spouse is accompanying you on the trip, please submit a marriage certificate. If children are accompanying you, please submit their birth certificates.
– All documents listed above must be originals or notarized copies.
– The company may request additional documentation if required by the Embassy.
Tour cancellation after registration: If you are unable to join the tour, please notify the Company; cancellation fees apply as follows:
Cancellation 30 days or more in advance: 30% of total tour price
Cancellation 15 days in advance: 50% of total tour price
Cancellation 06–14 days in advance: 75% of total tour price
Cancellation 02–05 days in advance: 90% of total tour price
Cancellation on the departure day: 100% of total tour price
Notes:
+ Minimum group size for departure is 16 people. If the minimum number is not met, the company will notify you 2 weeks in advance to reschedule the departure date.